As per UW Grant and Contract Accounting (GCA) instructions, it is crucial to ensure accurate recording of sponsor billing and invoicing information during the award setup. Study teams are advised to include a comment within the "Comments & History" section of your Award Setup Request...
Effective 1/2/24: Sponsor approval of the UW or FHCC Standard Industry Oncology Fee Letter is a minimum required document for REDCap New Study Submission. What is happening? Sponsor approval of standardized UW and FHCC institutional and administrative fees are required for all new applicable studies. The sponsor...
As of January 1, 2024, two new Protocol Staff roles are required as Minimum Footprint Guidelines for OnCore Data Entry: Primary Regulatory Coordinator and Consenting Provider. Please see the information below regarding role descriptions, scope and location of entry in OnCore CTMS. Primary Regulatory Coordinator Role...
Is your subject’s visit delayed from the expected Planned Date in their Study Calendar? The Visit Status should be set to ‘Planned’ with the new Visit Date. By entering a later Visit Date and Planned status, study teams can avoid receiving queries for incomplete visits past their original Planned Date. If needed, remaining visits...
As a reminder, OnCore Training is a “sandbox” system where study teams may practice and explore research workflows without impact to data entered in the Live OnCore (Production) system. Access to OnCore Training is first granted during assignment of required training courses and is retained after completion. Permissions granted in...
Have you ever wondered which documents to upload for a study amendment? Great news: you only need to upload documents that are pertinent for review by central offices. Only providing those documents makes the amendment process much simpler and quicker for the CTMS amendment team! It is essential to...
In the CTMS team's ongoing commitment to regular improvements to the training and documentation published for OnCore, we're excited to announce the publication of four updated Job Aids to the CTMS Documents and Videos Web Page (OnCore login required): Data Fields Shortcuts Job Aid Favorites Bar...
As a reminder, studies cannot begin accruing subjects until the study enters the Open To Accrual status, as shown in the upper right corner of OnCore. The CTMS Program Office will open a study to accrual after all protocol initiation tasks are completed, the protocol has...
New studies submitted to the REDCap New Study Submission form will have RG Numbers included in the Short Title. This change is to accommodate requests by study teams and central administrative offices to better identify studies across multiple research systems. Study teams will continue to have...
The University of Washington follows the month-end close accounting process to ensure that financial transactions are accounted for at the end of an Accounting Period (i.e., end of each month). Because each month closes in Workday, invoices cannot be processed if the invoice date is...