07 Jun How are EDC Automatic Payments going to be handled for this integration?
For payments that are sent to GCA:
Once payment is delivered to GCA, it will be recorded in Workday and held on account. Workday uses an algorithm to match the dollar amounts between sponsor payments and invoices. GCA Cash Team also goes through their process to proactively look for unclaimed payments and will reach out to the study teams directly to verify whether a sponsor payment belongs to them. Alternatively, study teams can track the payment status via the Unclaimed Deposits report on the UW Cash Receivables website. Study teams may create an invoice proactively if they are able to confirm the line items that would be accounted for in the received funds. Alternatively, study teams can retroactively create an invoice in OnCore once they are notified of the received sponsor payment. When Workday accepts the invoice, GCA Cash Team will match and apply the sponsor payment held on account. Once the payment application process is completed, Workday will return a payment file to OnCore with payment information for reconciliation.
For payments that are sent to study teams:
Study teams can receive sponsor payments but they cannot deposit or cash them, regardless of the payment type (e.g.,checks or ACH). As such, study teams must send payments to GCA. The received funds will be recorded in Workday and held on account. Study teams can concurrently create an invoice in OnCore with the line items accounted for in the received funds. Once Workday accepts the invoice, GCA Cash Team will match and apply the sponsor payment held on account. When the payment application process is completed, Workday will return a payment file to OnCore with payment information for reconciliation.