On June 17th, OnCore CTMS References lists were updated to remove "Seattle Cancer Care Alliance" and "SCCA" from the names of clinics, Management Groups and other facilities. The updated names now refer to "Fred Hutch Cancer Center" or "FHCC." Please refer to the table below...
A recent audit of Subject Visit Tracking across OnCore CTMS and Epic revealed widespread instances of incomplete or inaccurate visit data. At the request of Research Leadership at Fred Hutch and UW Medicine, the CTMS Program Office will reschedule our previously planned May webinars and...
REMINDER! Documents added to the REDCap Attachments page should never be removed and replaced after submitting a New Study Intake or Amendment form. REDCap cannot generate a new notification alerting CTMS and other Central Offices of document replacements after the form has been submitted. This results in...
When uploading documents to the task list, there are multiple required steps that must be followed for the items to be added. As it is easy to miss a step during the process, please follow each step meticulously for accurate and successful document upload and...
Have experience in clinical research, communications or training? Love the challenge of creating engaging content using authoring tools and other applications? Find fulfillment in helping study teams? We have the job for you! The CTMS Program Office is hiring a Training & Communications Coordinator to join...
Several OnCore Reference Documents have been revised to incorporate recent updates and a new Work Instruction format. Please see below for a list of modified documents; please log into OnCore before clicking on hyperlinks: Minimum Footprint Version, v.2.4 New Protocol Staff role requirements: Primary Regulatory Coordinator...
As per UW Grant and Contract Accounting (GCA) instructions, it is crucial to ensure accurate recording of sponsor billing and invoicing information during the award setup. Study teams are advised to include a comment within the "Comments & History" section of your Award Setup Request...
Effective 1/2/24: Sponsor approval of the UW or FHCC Standard Industry Oncology Fee Letter is a minimum required document for REDCap New Study Submission. What is happening? Sponsor approval of standardized UW and FHCC institutional and administrative fees are required for all new applicable studies. The sponsor...
As of January 1, 2024, two new Protocol Staff roles are required as Minimum Footprint Guidelines for OnCore Data Entry: Primary Regulatory Coordinator and Consenting Provider. Please see the information below regarding role descriptions, scope and location of entry in OnCore CTMS. Primary Regulatory Coordinator Role...
Is your subject’s visit delayed from the expected Planned Date in their Study Calendar? The Visit Status should be set to ‘Planned’ with the new Visit Date. By entering a later Visit Date and Planned status, study teams can avoid receiving queries for incomplete visits past their original Planned Date. If needed, remaining visits...