Welcome to the CTMS Program Office

OnCore Clinical Trial Management System (CTMS) serves as a single, centralized, web-based resource to support clinical research activities conducted within or across Fred Hutchinson Cancer Center and University of Washington in OnCore.

The CTMS serves to:

  • Strengthen research study reporting
  • Improve study subject management
  • Improve implementation and timelines of research

The CTMS Program Office is responsible for the implementation and ongoing operation of the CTMS and maintains neutrality across partner institutions. The CTMS Program Office aims to empower study teams to advance clinical research and enable administrators to gain insight on research data through collaboration across our institutions.

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Latest News

  • New OnCore logins are coming and OnCore CTMS will be offline during business hours.   OnCore is being upgraded to a new version on 12/5 and 12/6. During this upgrade user login procedures will be changed. IMPORTANT: On 12/6, all OnCore users will receive an account......

  • New OnCore logins are coming and OnCore CTMS will be offline during business hours. OnCore is being upgraded to a new version on 12/5 and 12/6. During this upgrade user login procedures will be changed. IMPORTANT: On 12/6, all OnCore users will receive an account verification......

  • On Monday, October 18th, CTMS Program Office activated a new optional functionality for OnCore CTMS users who have Protocol Management, Subject Management and/or Visit Management permissions in OnCore. What is the new functionality? The new functionality is called My Console. It may be utilized by......

  • When: Wednesday, October 2nd @ 12:00 PM PDT John Dortero from UW Medicine Compliance will give a presentation on the COMP.202 Research Budgeting and Billing Policy and Heather Bregg from UW Medicine IT will provide a demo on the new Medicaid Attestation workflow being developed in......

  • On June 17th, OnCore CTMS References lists were updated to remove “Seattle Cancer Care Alliance” and “SCCA” from the names of clinics, Management Groups and other facilities. The updated names now refer to “Fred Hutch Cancer Center” or “FHCC.” Please refer to the table below......

  • A recent audit of Subject Visit Tracking across OnCore CTMS and Epic revealed widespread instances of incomplete or inaccurate visit data. At the request of Research Leadership at Fred Hutch and UW Medicine, the CTMS Program Office will reschedule our previously planned May webinars and......

Upcoming Events

Nov
22
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Nov 22 @ 1:00 pm – 3:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Nov
26
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Nov 26 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Nov
29
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Nov 29 @ 1:00 pm – 3:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Dec
3
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Dec 3 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Dec
6
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Dec 6 @ 1:00 pm – 3:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Dec
10
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Dec 10 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Dec
13
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Dec 13 @ 1:00 pm – 3:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Dec
17
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Dec 17 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Dec
18
Wed
2024
12:00 pm WEBINAR: CTMS Year in Review @ Zoom
WEBINAR: CTMS Year in Review @ Zoom
Dec 18 @ 12:00 pm – 1:00 pm
WEBINAR: CTMS Year in Review @ Zoom
Please join us on Wednesday, December 18th at 12:00 PM PST for an OnCore CTMS Webinar celebrating the 2024 year! During the webinar we will reflect on the many accomplishments attained in 2024 and acknowledge all the hard work study teams put in to contribute...
Dec
20
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Dec 20 @ 1:00 pm – 3:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Dec
24
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Dec 24 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Dec
27
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Dec 27 @ 1:00 pm – 3:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Dec
31
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Dec 31 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Jan
3
Fri
2025
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jan 3 @ 1:00 pm – 3:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...

Learn More About this Project

PROJECT GOVERNANCE

This project is governed by the following:

  • Executive Sponsors—Provide strategic guidance and authorization related to the costs and implementation of the CTMS, provides oversight to the Operations Committee and the Project Management Team
  • Operations Committee—Provide operational and technical guidance regarding implementation of the CTMS
  • Work Groups—Smaller groups charged with design specific operational process flows and addressing technical areas
  • Program Management—Responsible for the execution of the implementation phases of the project

A number of work groups have been engaged to provide subject matter expertise for various components of the project as it moves forward.